http://www.datazoning.net/6-important-points-for-virtual-data-room-reviews
During projects and business deals Parties exchange a huge amount of documents. The majority of these documents contain confidential information and, if they fall into the wrong hands, it could harm a company’s reputation and hurt its financials. To prevent this from happening data rooms allow for the process of due diligence in a seamless manner by providing a secure setting for the exchange of sensitive data. They make tasks easier, secure sensitive data, and enhance the efficiency of communication and collaboration.
The best virtual data rooms provide a complete security suite that includes encryption of data both in storage and during transit, user-specific access rights, restricted permissions, and comprehensive activity trails. Additionally, they provide an array of digital rights management tools, such as watermarks, screen shields and restricted view options to deter leaks.
A high-quality, reliable data room can provide secure file sharing and real-time collaboration between team members. It should be labeled clearly subfolders and folders in order to help users locate the appropriate document. It should also be able to support internal team messaging. This is a more secure alternative to email, and could prevent data leaks.
A well-designed data room includes strong hardware-based encryption, which can improve security without compromising speed. Additionally, it should contain an advanced redaction tool that can reliably and selectively delete confidential information from all documents in just a single click. A high-quality data room will also include fire protection in order to protect the IT equipment and the data stored within. Fire is responsible for about 6 percent of all damages to IT infrastructure. The right measures will help avoid costly repairs and downtime.